Fathom
Sit Fathom on QuickBooks Online or Xero for management reports, KPI packs, consolidations, and three-way cash forecasts. The books stay in the ledger.
Best for
Owners, office managers, and firms that already close in QuickBooks Online or Xero and need a management pack, a multi-entity consolidation, or a three-way cash forecast the native reports do not give them.
Not ideal if
Anyone who still needs Fathom to be the books, wants statutory or audit-ready consolidations, or is paying for pretty reports while the file is still unreconciled.
Standout
Per-company billing with unlimited seats, free consolidated groups, and a cheaper Portfolio dashboard so a firm can watch a client list without buying full Pro for every file.
About Fathom
Fathom is a reporting layer, not a ledger. You connect QuickBooks Online, QuickBooks Desktop, or Xero (also MYOB, Sage Business Cloud, Excel, or Google Sheets). Fathom pulls the chart of accounts and monthly results. Cloud files can auto-update once a day, or you refresh by hand. You still code transactions and lock the period in the ledger. Fathom is where you build the management pack, KPI views, consolidations, and a three-way cash forecast.
That is the opposite of Kick (a replacement ledger) and closer to Numeric (work next to the file). Numeric is close checklists and recs. Fathom is the pack you send after the books are clean: branded reports, scheduled PDFs, and (on Pro) consolidations and forecasts. QuickBooks Online and Xero already print a P&L. Stay there if that is enough. Spotlight Reporting is the same-job peer already in this directory.
People who stick are owners, office managers, and firms who need a lender pack, a board pack, or a multi-entity view the native ledger reports do not give them. Firms add Portfolio to watch a client list on a dashboard without buying full Pro for every file. They stay when the books are already closed. A polished pack on a messy file does not help.
What people who used it say
What they tend to like
They come back after trying other reporting tools
Xero App Store reviewers who tried other report and budget tools say they return to Fathom for the pack and the pickup time.
Support will sit on a call when a statement breaks
Recent Xero reviews cite Teams calls and same-day steps when a report would not generate, a balance sheet doubled, or a company would not connect.
Halfway between a spreadsheet and a full FP&A suite
Public FP&A talk treats Fathom as visuals and a shareable pack on Xero or QuickBooks, not a replacement planning system.
What they hesitate about
Setup can double a balance sheet until someone maps it
A Xero reviewer hit doubled balance-sheet totals and needed a support call plus follow-up notes to finish the task.
Consolidations hide class-level expense views
A public forecasting thread said Fathom can consolidate but does not let you view class expenses separately once the group is rolled up.
The pack is only as good as last month's close
Fathom pulls the ledger. If the file is still unreconciled, the scheduled PDF just publishes the mess in a nicer layout.
How it hits your books
- Replaces your ledger
- No
- QuickBooks Online
- Yes
- Xero
- Yes
- Multi-entity
- Yes
- Inventory
- No
- 1099s
- No
- Payroll
- No
Close and lock in QuickBooks Online or Xero first. Fathom refreshes on a daily auto-update or a manual pull (QuickBooks Online and Xero: once every 24 hours, before 8am AEST). Then you run the pack, forecast, or consolidation. Nothing posts back to the ledger.
Share a web or PDF management report, or invite the accountant as a user. That is not a tax package. Official consolidation FAQ: Fathom is internal management reporting, not statutory or audit-ready.
Images
Features
Connect the ledger and pull results
Import a company from QuickBooks Online, QuickBooks Desktop, or Xero (also MYOB, Sage Business Cloud, Excel). Cloud files can auto-update once every 24 hours, or you refresh by hand. QuickBooks Online: up to 3,000 accounts; France files are not supported. Portfolio imports 36 months. Pro imports up to 96 months.
Build and schedule management reports (Pro)
On Fathom Pro. Combine statements, charts, tables, and commentary in a branded report. Save templates, schedule draft or published packs, and share online or as PDF. Portfolio companies get a shorter Summary Report only.
Three-way cash forecast (Pro)
On Fathom Pro. Project P&L, balance sheet, and cash flow from the latest actuals, a budget, or a from-scratch model. Official forecast FAQ: indirect method; monthly, quarterly, or annual (not daily or weekly). One main forecast plus scenarios. Divisions (classes or Xero tracking categories) can be forecast on Pro.
Consolidate entities without extra group fees (Pro)
On Fathom Pro. Combine companies from mixed sources, apply intercompany eliminations, and (on multi-currency groups) convert into one presentation currency. Official cap: 300 entities in a same-currency group; 50 on multi-currency. Groups themselves are free. Every member must be on Pro. Not statutory or audit-ready.
Watch a client list on Portfolio
Firms can import cloud companies (Xero, QuickBooks Online, MYOB, Sage Business Cloud, FreeAgent, Google Sheets) onto Portfolio for the Insights Dashboard, metric drill-down, and a Summary Report. No Pro reporting, forecast, consolidations, or benchmark groups. Desktop and Excel companies must stay on Pro.
Draft report commentary (Pro)
Commentary Writer is on Fathom Pro reports only, not Portfolio Summary Reports. You pick up to six report components. It drafts commentary from those figures plus the business and report context you set. Official limits: trial-balance level only (no transaction drill), no templates, no industry averages. Hover to trace each figure.
Pricing
A one-entity US shop on Pro Starter pays $59 a month (USD, excl. taxes) for unlimited users after a 14-day trial. Five Pro companies on Starter are $59 plus four extras at $59, or $295, until Silver ($315 for 10) is cheaper. You are not auto-moved to the next Pro tier until that math wins. A 5-person shop with one file still pays the same $59; seats are not the meter. Firms that only need a dashboard can put up to 100 cloud clients on Portfolio at $67 a month, then upgrade the few that need reports or forecasts to Pro. Standalone divisions and an Excel eliminations company can add another billable company unless support waives the eliminations slot. Live stub prices ($65 / $390 / $540 / $860) are stale.
Pro Starter
One company that needs full reports, forecasts, and consolidations. Extra companies are $59 each until Silver is cheaper.
- 1 Pro company included, +$59 per extra company
- Unlimited users and brandable reports
- Analysis tools, custom KPIs, and budgets
- Three-way cash forecasting
- Multi-currency consolidations and benchmark groups
- 14-day trial, monthly pay-as-you-go
Pro Silver
Firms or groups around 10 Pro companies. Extra companies are $31 each.
- 10 Pro companies included, +$31 per extra company
- Same Pro feature set as Starter
- Auto-upgrade only when the next tier is cheaper
- Downgrades are manual after you remove companies
Pro Gold
Larger groups around 25 Pro companies. Extra companies are $17 each.
- 25 Pro companies included, +$17 per extra company
- Same Pro feature set as Starter
Pro Platinum
Large Pro lists around 50 companies. Extra companies are $13 each. Enterprise quotes go to [email protected].
- 50 Pro companies included, +$13 per extra company
- Same Pro feature set as Starter
Portfolio 100
Accounting firms that want dashboard oversight of up to 100 cloud clients without full Pro on each file.
- Up to 100 Portfolio companies
- Insights Dashboard, metric drill-down, Summary Reports
- Cloud sources only (not Desktop or Excel financials)
- Existing Pro companies appear on the dashboard at no extra Portfolio fee
Portfolio 300
Firms that have outgrown the 100-company Portfolio band.
- Up to 300 Portfolio companies
- Same Portfolio feature set
- Crossing 100 companies auto-moves you into this band
Portfolio Unlimited
Firms that want no Portfolio company cap.
- Unlimited Portfolio companies
- Same Portfolio feature set
Integrations
Platforms
Audience
Pick something else instead of Fathom
QuickBooks Online
Stay in QuickBooks Online if a native P&L, balance sheet, and cash-flow report already answer the question. Fathom is an extra monthly bill for a pack, not a better set of books.
Kick
Pick Kick instead if you want the ledger itself: bank feeds, a weekly review list, and a year-end Excel package. Fathom sits on a file you already keep somewhere else.
Numeric
Pick Numeric instead if the pain is the close (checklist, recs, flux) rather than a branded management pack. Numeric is for a controller team. Fathom is for the report you send after close.
Spotlight Reporting
Pick Spotlight Reporting instead if you want the other Xero and QuickBooks reporting overlay already in this directory, and you are comparing pack, forecast, and firm-pricing models side by side.