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The 7 Best Receipt Capture Tools for Small Business

Dext is an AI-powered bookkeeping software that automates the capture and categorization of receipts, invoices, and expenses with 99.9% accuracy. It syncs directly with accounting software, eliminating manual entry and saving users significant time each week. Dext offers multiple ways to submit documents, including mobile app, email, and direct uploads, ensuring a seamless experience for users.

Dext's AI extracts key data from receipts and invoices with 99.9% accuracy.

AI Data Extraction

Track and approve employee expenses in real-time with a digital audit trail.

Expense Management

Capture documents via mobile app, email, or direct uploads.

Multiple Submission Methods

Connects with over 30 accounting software and 11,500 banks.

Accounting Software Integration

Flexible pricing plans that scale with your business needs.

Customizable Plans

Dext

ReceiptsAI is an AI-powered bookkeeping software designed for small businesses. It automates the organization, categorization, and tracking of spending by connecting to your email and processing receipts, invoices, and bank statements. The software aims to save users time by eliminating manual data entry and providing organized bookkeeping records. With features like automated expense reports and multi-currency support, ReceiptsAI simplifies financial management for small business owners.

Capture receipts and statements from your email inbox.

Automated Bookkeeping

Generate expense reports automatically to monitor business spending.

Automated Expense Reports

Automatic detection and conversion for international purchases.

Multi-currency Support

Find any receipt, merchant, or amount instantly with full-text search.

Smart Search

Your data stays yours with built-in privacy controls.

Privacy-first Approach

ReceiptsAI

Free

Starter

Premium

Sage Business Cloud offers accounting and business management solutions tailored for growing companies. It provides a range of functionalities to help manage finances effectively.

Sage Business Cloud

Bookkeeping basics for small-business owners

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Invoice Ninja is a free invoicing software designed for freelancers and small businesses. It provides tools for invoicing, payments, expenses, time tracking, and project management, allowing users to maintain a clear overview of their financial status. The platform enables users to create professional invoices and quotes quickly, manage client payments, and track business expenses efficiently.

Create beautiful, professional invoices and quotes in seconds.

Invoicing & Quotes

Clients pay directly from their invoice with one click.

Online Payments

Track every billable minute and manage projects with Kanban boards.

Time Tracking & Projects

Track all your business expenses and manage vendors.

Expenses & Vendors

Your clients get their own branded portal to view invoices and make payments.

Client Portal

Free Invoicing Software for Small Business

Free Plan

ConsulBooks

QBO Ready

Owner Cash Clarity Dashboard + Tax-Ready Books Checklist (Excel)

Serrala offers an AI-driven platform that automates accounts receivable (AR), accounts payable (AP), and payments, providing working capital intelligence. The platform integrates seamlessly with any ERP, allowing businesses to streamline their finance processes while maintaining real-time visibility and control. Customers can choose from cloud, hybrid, or SAP-embedded solutions to fit their needs.

Automate AR, AP, and payments in one AI-driven platform.

Finance Process Automation

Embedded AI provides predictive insights and benchmarking.

Real-time Intelligence

Integrate with any ERP to extend automation capabilities.

Seamless ERP Integration

Choose cloud, hybrid, or SAP-embedded solutions.

Flexible Deployment Options

Facilitates bill presentment and payment.

Customer Portal

Serrala

Puzzle is an AI-native accounting software designed for startups and accounting firms, offering real-time financial insights and faster month-end closes. It automates up to 98% of categorization and reconciliation tasks, allowing users to focus on strategic financial decisions rather than manual bookkeeping. With integrations to popular finance tools, Puzzle ensures data accuracy and seamless workflows.

Continuous updates on cash flow, burn rate, and runway.

Real-time Financial Insights

Up to 98% of categorization done automatically by AI agents.

Automated Categorization

Achieve up to 50% faster month-end closes compared to traditional software.

Faster Month-End Close

Native integrations with popular finance tools for accurate data management.

Seamless Integrations

Easy setup with support for connecting financial accounts and mapping charts.

Guided Onboarding

Puzzle

Core

Complete

Scale

Accounting CS Payroll by Thomson Reuters is designed specifically for accountants providing payroll services. It offers advanced solutions for time entry, paycheck delivery, and payroll calculations, all in a batch-oriented and fully automated format. The software allows for online access to services and cross-client processing, enabling accountants to serve more clients efficiently without the need for additional modules or staff.

With features like easy setup, batch-style data entry, comprehensive payroll tax processing, and multi-user capabilities, Accounting CS Payroll streamlines payroll management. It integrates seamlessly with client portals, providing real-time access to payroll information for both accountants and their clients.

Standardize the onboarding setup of new clients and employees to start processing payroll faster.

Easy Setup

Collect employee time and changes using remote payroll utilities and spreadsheet imports.

Batch-Style Data Entry

Access a comprehensive library of federal, state, and local tax forms.

Payroll Tax Processing

Customize the program for staff based on roles, allowing multiple users to work on payroll simultaneously.

Multi-User Capabilities

Offer clients various payment options, including direct deposit and PayCard®.

Payroll Delivery Capabilities

Thomson Reuters Accounting CS

Navan

SimplyWise provides AI-powered tools designed for contractors and small businesses. The platform enables users to create instant cost estimates, scan and organize receipts, and track mileage. Additionally, it features an AI receptionist to ensure users never miss a call. The software aims to automate time-consuming administrative tasks, helping users save time and reduce errors.

Generates reliable quotes for construction projects using AI.

Cost Estimator

Allows users to scan and organize receipts efficiently.

Receipt Scanning

Mileage Tracking

AI Receptionist

SimplyWise

Payroll Relief is a powerful processing center exclusively for accountants in the cloud, designed to help accountants offer payroll services profitably. It aims to reduce workload and compliance risks while increasing revenue for accounting firms. Since its inception, it has enabled thousands of accountants to provide highly profitable payroll services.

First-ever powerful processing center for accountants in the cloud.

Cloud-Based Processing

Designed to help accountants offer payroll services profitably.

Profitability Focus

Minimizes compliance headaches and workload for accountants.

Reduced Workload

Payroll Relief

FileCenter Receipts provides built-in reports for business expenses and tax deductions. Users can print expense reports, generate PDFs for electronic submission, or export data to Excel for custom reporting. The software allows unlimited line items on receipts, with independent categorization for each line item, catering to various tracking needs including reimbursable expenses and medical costs.

Generate reports for business expenses and tax deductions.

Built-in Reports

Enter unlimited line items on every receipt and categorize each independently.

Unlimited Line Items

Print reports, create PDFs, or pull data into Excel.

Export Options

FileCenter Receipts

Sage Expense Management (formerly Fyle) offers real-time expense management on existing credit cards, allowing teams to submit receipts via text. The platform automates expense coding, matching, and syncing to accounting software, streamlining the expense management process. With features like receipt tracking, card reconciliation, and accounting integrations, it simplifies expense reporting for businesses.

Easy receipt submission and automatic data extraction.

Receipt Tracking

Effortless capture, coding, and tracking for every expense.

Automated matching of receipts and transactions for your existing cards.

Card Reconciliation

2-way sync of audit-ready expense data with your accounting software.

Accounting Integrations

Submit, track and approve corporate card expenses on the go.

Mobile App

Sage Expense Management

Growth

Business

Enterprise

Rydoo is a leading business expense management solution that automates and streamlines processes for high-growth companies and enterprises. It offers features such as real-time expense capture, AI-driven approvals, and comprehensive reporting tools. With integrations to over 35 finance, ERP, HR, and travel tools, Rydoo ensures seamless synchronization across your financial tech stack.

Capture expenses in real-time using the mobile app or desktop, including receipt uploads and mileage logging.

Real-time Expense Capture

Managers can use AI to detect out-of-policy claims and automate approvals for low-risk expenses.

AI-Driven Approvals

Finance teams gain complete control and visibility over employee spending with real-time dashboards and automated reports.

Comprehensive Reporting

Analyze all expenses with AI to detect non-compliant spend and reduce manual reviews.

Smart Audit

Smart virtual and physical corporate cards for one-time and recurring purchases.

Corporate Cards

Rydoo

Essentials

Pleo is a leading expense management solution in Europe, designed to help businesses manage and optimize their spending. With Pleo, teams can use smart company cards for their purchases while finance departments handle invoices and expense reports efficiently. The platform offers seamless integration with various tools, providing businesses with full visibility and control over their expenses.

Pleo provides physical, virtual, temporary, and subscription cards for secure spending.

Smart Company Cards

Easily process and pay invoices with Pleo's automated accounts payable solution.

Automated Invoice Processing

Track, review, and manage employee expenses seamlessly within the platform.

Expense Tracking

Gain detailed insights into company finances with comprehensive expense reports.

Real-time Insights

Set customizable spending limits and approval workflows to manage expenses effectively.

Budget Management

Pleo

Essential

Advanced

Beyond

Ledge is an AI-powered platform designed to automate and simplify finance operations for teams working at scale. It allows finance teams to run their financial close in a single checklist, with tasks orchestrated and automated using built-in automation and AI agents. Ledge prepares reconciliations, flux, workpapers, and journal entries automatically, enabling teams to focus on review and approval.

The platform is built for mid-market and enterprise finance teams, offering unlimited user access without per-seat fees. Ledge integrates natively with various ERPs, banks, and other financial systems, ensuring a seamless workflow for accounting tasks. With Ledge, finance teams can gain capacity without growing payroll, as the automation capabilities significantly reduce manual work.

Getting started with bookkeeping

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Dext

ReceiptsAI

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Owner Cash Clarity Dashboard + Tax-Ready Books Checklist (Excel)

Serrala

Puzzle

Thomson Reuters Accounting CS

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FileCenter Receipts

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ReceiptsAI

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