Hubdoc
Snap, email, or upload bills and receipts, then publish extracted data into Xero or QuickBooks Online.
Best for
Xero shops, and firms that already live in that stack, that want bills and receipts extracted and published into Xero or QuickBooks Online without a second capture product.
Not ideal if
Anyone who needs Dext-style supplier Fetch, line-item coding, or extract that holds up on crumpled receipts. Also skip it for QuickBooks Desktop or a mail-in paper pile.
Standout
On Xero Early, Growing, and Established, capture is already in the Xero bill. Standalone is $12 a month with no document slider.
About Hubdoc
Hubdoc is a capture layer, not a ledger. You photograph a bill in the iOS or Android app, forward it to a Hubdoc inbox, drag a file onto the web app, or scan through ScanSnap Cloud. Hubdoc reads supplier, amounts, invoice numbers, and due dates. You review, apply supplier rules if you want, and publish into Xero or QuickBooks Online with the image attached. You still match the bank feed and close in those books.
It sits next to the file, like Dext and Receipt Bot, not instead of it like Xero or Kick. On Xero Early, Growing, and Established it is included (Xero's US pricing page labels that Smart Document Capture). A QuickBooks Online shop pays the standalone $12 a month after a 30-day trial. Dext is the bookkeeper-grade peer with supplier Fetch and line items. Receipt Bot charges by credits and a person checks the extract. Shoeboxed is for a paper pile you mail away. Hubdoc's job is the Xero-family inbox: already on the Xero bill, or $12 if you stay on QuickBooks Online.
People who stick are already on Xero, or a firm that puts every client in the same Hubdoc practice. Recurring emailed bills get a forward rule and stop living in someone's inbox. They leave when the extract is a lump sum on a mixed invoice, when the Xero connection drops, or when they need Dext-style supplier Fetch after Hubdoc retired standard portal logins in 2022.
What people who used it say
What they tend to like
Already paid for if you are on Xero
r/FreelancerAccounting called Hubdoc the logical pick at low volume because it is included on a Xero business plan. The Xero App Store listing repeats that inclusion.
Forward the email and publish
A recent Xero App Store review said forwarding receipts from email into Hubdoc pulled them into Xero and saved the download step.
The image rides on the transaction
Official QuickBooks Online page: publish creates the transaction with the source document attached, then you match the bank feed.
What they hesitate about
Dext reads messy docs and line items better
The public Dext vs Hubdoc thread said Hubdoc sees an invoice as one lump. Dext reads line items and holds up better on bad data.
Connection drops and floating transactions
Xero App Store reviews mention Hubdoc disconnecting from Xero. An r/xero comment called it messy, with double entry and floating transactions.
Supplier fetch is gone
Xero retired standard Hubdoc fetch connections on 27 Apr 2022. Intake is now photo, email, upload, ScanSnap, or leftover direct APIs that were not re-listed on a 2026 product page.
How it hits your books
- Replaces your ledger
- No
- QuickBooks Online
- Yes
- Xero
- Yes
- Multi-entity
- Partial
- Inventory
- No
- 1099s
- No
- Payroll
- No
You still review or auto-publish, then match the bank feed and lock the period in Xero or QuickBooks Online.
Invite the accountant to Hubdoc, or let them open the published transaction with the image attached. There is no year-end tax package and no 1099 e-file.
Images
Features
Photo, email, upload, or ScanSnap
Snap on iOS or Android, forward to a unique Hubdoc address, drag-and-drop on the web, or scan through ScanSnap Cloud. Multi-page PDFs can be uploaded and split. The Android app is mainly a camera; coding and publish live on the web.
Extract supplier, totals, invoice number, due date
Hubdoc reads those fields from bills, receipts, invoices, and statements. You review before you publish. Bookkeeper threads treat this as a lump-sum extract, not Dext-style line items.
Publish to Xero or QuickBooks Online
Connect imports chart of accounts and contacts (Xero) or vendors (QuickBooks Online). Publish creates a transaction with the source document attached, ready to match the bank feed. QuickBooks Desktop is not listed.
Supplier rules and auto-sync
Set how a repeat supplier is coded and whether Hubdoc publishes on its own. That is the habit firms keep for clean digital invoices.
Included on Xero, or $12 standalone
Early, Growing, and Established include Hubdoc. Set it up from the Xero organization menu. Xero Cashbook and Ledger pay retail. Everyone else: 30-day trial, no card, then $12 USD a month. Pricing page says unlimited usage and multiple collaborators.
Accountant and practice access
Invite your accountant by email. Xero partners get a free practice Hubdoc organization and can add staff at no extra seat cost, then grant client access. Each client is its own organization.
Pricing
A Xero shop on Early, Growing, or Established pays $0 extra. A QuickBooks Online shop, or a Xero Cashbook/Ledger client, pays $12 a month after the 30-day trial. No per-seat fee on the public page. A 5-person shop with about 500 documents still pays $12 if they stay standalone; they do not hit a Dext-style document slider. The hidden cost is cleanup: lump-sum extracts and a dropped Xero connection eat bookkeeper time.
Standalone
QuickBooks Online shops, or anyone buying Hubdoc off hubdoc.com. 30-day trial, no card.
- 30-day free trial, no credit card
- $12 USD per month thereafter
- Unlimited usage (vendor copy)
- Multiple collaborators, no published per-seat fee
- Publish to Xero or QuickBooks Online
Included with Xero
Already on a US Xero business plan. Set up from the organization menu. Capture is in the Xero bill.
- Included on Early, Growing, and Established
- Set up from Xero (org name, then Hubdoc)
- Publish into the connected Xero organization
- Xero Cashbook and Ledger pay retail instead
Integrations
Platforms
Audience
Pick something else instead of Hubdoc
Dext
Pick Dext instead if you need supplier Fetch, line-item coding, or bookkeeper-grade extract on messy receipts.
Receipt Bot
Pick Receipt Bot instead if you want credit-priced documents, a person checking the extract, and you do not need the Xero bundle.
Shoeboxed
Pick Shoeboxed instead if the problem is a paper pile you want to mail away.
Xero
Pick Xero instead if you need the books, not a companion. Hubdoc publishes into Xero; it does not replace it. On Early, Growing, and Established the capture is already in the Xero bill.