We ranked the 10 best expense management tools for small business, scored on features, ease of use, and value, with honest tradeoffs for each.

The 10 Best Expense Management Software for Small Business

Ramp

Expensify

Zoho Expense

Sage Expense Management (formerly Fyle) offers real-time expense management on existing credit cards, allowing teams to submit receipts via text. The platform automates expense coding, matching, and syncing to accounting software, streamlining the expense management process. With features like receipt tracking, card reconciliation, and accounting integrations, it simplifies expense reporting for businesses.

Easy receipt submission and automatic data extraction.

Receipt Tracking

Effortless capture, coding, and tracking for every expense.

Expense Management

Automated matching of receipts and transactions for your existing cards.

Card Reconciliation

2-way sync of audit-ready expense data with your accounting software.

Accounting Integrations

Submit, track and approve corporate card expenses on the go.

Mobile App

Sage Expense Management

Growth

Business

Enterprise

Rydoo is a leading business expense management solution that automates and streamlines processes for high-growth companies and enterprises. It offers features such as real-time expense capture, AI-driven approvals, and comprehensive reporting tools. With integrations to over 35 finance, ERP, HR, and travel tools, Rydoo ensures seamless synchronization across your financial tech stack.

Capture expenses in real-time using the mobile app or desktop, including receipt uploads and mileage logging.

Real-time Expense Capture

Managers can use AI to detect out-of-policy claims and automate approvals for low-risk expenses.

AI-Driven Approvals

Finance teams gain complete control and visibility over employee spending with real-time dashboards and automated reports.

Comprehensive Reporting

Analyze all expenses with AI to detect non-compliant spend and reduce manual reviews.

Smart Audit

Smart virtual and physical corporate cards for one-time and recurring purchases.

Corporate Cards

Rydoo

Essentials

Pleo is a leading expense management solution in Europe, designed to help businesses manage and optimize their spending. With Pleo, teams can use smart company cards for their purchases while finance departments handle invoices and expense reports efficiently. The platform offers seamless integration with various tools, providing businesses with full visibility and control over their expenses.

Pleo provides physical, virtual, temporary, and subscription cards for secure spending.

Smart Company Cards

Easily process and pay invoices with Pleo's automated accounts payable solution.

Automated Invoice Processing

Track, review, and manage employee expenses seamlessly within the platform.

Expense Tracking

Gain detailed insights into company finances with comprehensive expense reports.

Real-time Insights

Set customizable spending limits and approval workflows to manage expenses effectively.

Budget Management

Pleo

Starter

Essential

Advanced

Beyond

Centime automates accounts payable, accounts receivable, expense management, and treasury functions directly within your ERP. It provides real-time cash visibility and helps businesses earn cash back on working capital. The platform is designed to streamline finance operations, allowing teams to manage their entire finance workflow in one place.

AI invoice capture, intelligent approval workflows, and 3-way PO matching.

Accounts Payable Automation

AI-driven collection workflows and cash inflow forecasting.

Accounts Receivable Automation

Mobile expense tracking with automated approval workflows.

High yield checking with enhanced FDIC coverage and fraud protection.

Business Banking

Intuitive tools for managing short-term cash flow and liquidity.

Cash Flow Forecasting

Centime

Ramp is a financial technology company that develops software for corporate spend management, finance operations, and business payments. It provides an integrated platform that combines corporate cards, expense management, and accounts payable functionalities. The platform aims to save time and money for finance teams by offering advanced finance automation and price intelligence.

Automate and manage corporate spending effectively.

Spend Management

Issue corporate cards for employees with spending limits.

Automate finance operations to save time and reduce errors.

Finance Automation

Get insights on pricing to prevent overspending.

Price Intelligence

WellyBox helps over 100,000 businesses turn unstructured expense paperwork from any source into usable data at scale. It automates financial admin workflows, providing intelligent receipt and invoice organization to enhance operational efficiency. The platform analyzes 10 million financial documents and processes $1 billion worth of receipts and invoices monthly.

Automate the collection and organization of receipts and invoices.

AI Automation

Extract information from documents automatically.

Advanced OCR

Receipt Export

Scan paper receipts on-the-go using a WhatsApp chatbot.

WhatsApp Integration

Grant your accountant access to your WellyBox account.

Accountant Access

Wellybox

Basic

Volopay is a comprehensive expense management platform designed to streamline financial operations for businesses of all sizes. It offers a suite of tools including corporate cards, automated accounting, and expense reimbursements, all integrated into one platform. With features like real-time transaction tracking and multi-level approval workflows, Volopay helps businesses optimize their spending and reduce administrative burdens.

Issue physical and virtual corporate cards to manage expenses efficiently.

Track all transactions in real-time on a single dashboard.

Real-time Expense Tracking

Set up to 5 levels of approvers for payments to minimize errors and fraud.

Multi-level Approval Workflows

Streamline vendor payments and invoice management with automation features.

Automated Accounts Payable

Hold and manage funds in multiple currencies for international transactions.

Multi-currency Wallet

Volopay

TripLog is an automatic mileage tracking app designed for individuals and teams. It simplifies the process of tracking and reporting mileage, expenses, and time management, making it ideal for freelancers, employees, and mobile workforces. With features like automatic trip capture and expense tracking, TripLog helps users maximize their tax deductions and reimbursement efficiency.

Capture every trip automatically with accuracy you can trust.

Automatic Mileage Tracking

Track business expenses, scan receipts, and generate reports easily.

Clock in and out, capturing time across jobs and projects.

Time Management

Generate reports that comply with tax regulations.

Tax-compliant Reports

Access unlimited reporting features with the Premium plan.

Unlimited Reporting

TripLog

Premium

TravelBank offers an all-in-one platform for managing corporate travel and expenses, providing tools for expense tracking, travel management, and card reconciliation. The platform integrates with various corporate cards and allows for real-time visibility into business spending, helping companies optimize their travel expenses while ensuring compliance with company policies.

Streamline expenses and improve visibility into business spend.

Book flights, hotels, and cars with custom budgets and approvals.

Travel Management

Sync with all corporate cards to reconcile transactions and create virtual cards.

Card Management

Customize and export data to monitor spend and compliance.

Premium Insights

Sync your current software with TravelBank for a seamless experience.

Integrations

Travelbank

Paychex Expense Report & Management Software allows businesses to manage expenses seamlessly, from point of purchase to employee reimbursement. It provides insights into spending behavior and helps enforce company spending policies. Employees can submit expense reports from any device, and the software integrates with various financial systems for easy data flow and compliance.

Employees can submit their expense reports and get reimbursed from anywhere, with any device.

Submit Expenses from Anywhere

Eliminate excessive spending by monitoring and communicating expense activities in real time.

Enforce Spending Policies

Managers can review expense reports without paperwork and approve requests with a single click.

Easy Approvals

Gain visibility into your company’s spending with detailed reports and analytics.

Reporting and Analytics

Automatic expense management software feeds into Paychex Flex, helping to streamline the reimbursement process.

Quick Reimbursement

Paychex Expense Management

Harvest helps professional teams track time, bill clients, optimize team time, and measure performance with confidence. It offers features like time tracking, invoicing, expense management, and team management, all in one platform. Over 70,000 companies use Harvest to turn tracked hours into paid invoices.

Log hours your way, on any device with one-click timers, weekly and daily timesheets.

Time Tracking

Create polished invoices from tracked time and expenses, with online payment options.

Invoicing

Log expenses per project, attach receipts, and manage reimbursements.

Analyze time spent and project profitability with visual breakdowns.

Reporting

Approve timesheets, see team capacity, and assign people to projects.

Team Management

Harvest

Free

Teams

Expensya est une solution de gestion des dépenses qui automatise et contrôle les frais d'entreprise, offrant une transparence totale sur les dépenses. Elle permet aux équipes financières de gérer les notes de frais facilement, tout en offrant aux employés une expérience sans friction. Grâce à des intégrations avec divers outils, Expensya facilite la synchronisation des données financières et la conformité aux politiques internes.

Automatise la création et la gestion des notes de frais via une application mobile.

Gestion des notes de frais

Permet aux employés de dépenser dans un cadre prédéfini avec des cartes physiques ou virtuelles.

Cartes de paiement

Connecte facilement Expensya à des outils de comptabilité, ERP, RH et paie.

Intégrations

Gère les frais professionnels transfrontaliers et en devises.

Multi-devises et multi-pays

Archive légalement les dépenses avec un accès sécurisé.

Archivage légal

Fournit des tableaux de bord et des rapports pour une meilleure prise de décision.

Analytics

Expensya

Emburse provides comprehensive travel and expense management solutions, offering real-time spend visibility and AI-driven expense management. Their platform integrates travel, expense management, accounts payable automation, payments, and spend insights, ensuring compliance and financial control across various channels. With localization for over 100 countries, Emburse supports global finance workflows and enhances accuracy through automatic categorization and global VAT reconciliation.

Monitor spend across every channel to identify risks, policy drift, and opportunities as they happen.

Real-time Spend Visibility

Improve accuracy with automatic categorization, global VAT reconciliation, and multi-currency support.

Pre-submission Intelligence

Guides employees in real time to prevent errors, fraud, and policy violations.

AI-Powered Compliance

Manage Expense, Travel, AP, Cards, Invoice, and ACH Payments with localization for 100+ countries.

Global Coverage

Automate accounts payable, invoice processing, and reimbursements with real-time visibility.

Intelligent Workflows

Emburse

Airbase, a Paylocity Company, offers advanced spend management capabilities integrated with Paylocity’s robust HCM platform. This unified approach provides real-time visibility, improved financial planning, and enhanced control over company spending. The platform connects HR, Finance, and IT, empowering organizations to manage payroll and non-payroll expenses seamlessly.

Advanced capabilities for managing company spending.

Provides insights into financial planning and control.

Real-Time Visibility

Seamlessly connects HR, Finance, and IT functions.

Integration with HCM

Airbase

SparkReceipt is an AI-powered receipt scanner designed for small businesses and freelancers. It automates the capture and categorization of receipts and invoices from email accounts like Gmail and Outlook, achieving 99.9% accuracy. The platform integrates seamlessly with popular accounting software such as QuickBooks Online and Xero, making expense management efficient and straightforward.

With SparkReceipt, users can save hours each week by automating the tedious task of receipt management. The software is trusted by business owners in over 80 countries and offers a user-friendly experience across web, Android, and iOS platforms.

SparkReceipt automatically scans your email inbox for receipts and invoices, capturing them without manual uploads.

Automatic Email Receipt Capture

The software uses AI to extract key information such as vendor, amount, date, and tax from receipts.

AI Data Extraction

Expenses are automatically categorized into your chart of accounts, simplifying financial tracking.

Expense Categorization

Users can upload bank statements to reconcile transactions against captured receipts.

Bank Statement Matching

Generate tidy reports for your accountant in CSV, PDF, or directly to Xero and QuickBooks.

Tax-Ready Reports

AI Receipt Scanner for Small Business

Elite

Expensify is a financial services company that provides an online expense management service for businesses. It offers features such as expense management, travel booking, receipt scanning, and global reimbursements. Users can manage expenses for both small teams and larger organizations, with tools designed to automate and simplify the expense reporting process.

Automatically create, submit, approve, and reimburse expenses with reports syncing directly with accounting.

Book flights, hotels, cars, and rail directly in the app, with every booking syncing with your expenses.

Travel Booking

Easily scan receipts via mobile app or email to automatically capture expense details.

Receipt Scanning

Reimburse employees or contractors globally in their local currency.

Global Reimbursements

Instantly issue unlimited virtual cards for employees, vendors, or projects.

Virtual Cards

Brex is a comprehensive finance platform designed for businesses to manage their spending, banking, and expenses efficiently. It offers modern corporate cards, expense management tools, and banking solutions across 120+ countries. With AI-powered automation, Brex aims to eliminate manual work and enhance financial control for companies of all sizes.

Unlimited global cards accepted in 210+ countries and territories with built-in controls.

Automated receipts and AI-powered expense assistant for easy tracking.

AI-powered automation for invoice entry and payment processes.

Bill Pay

In-app booking and management for global travel.

🧮Expense Management

Our pick for top expense management tools

The 10 Best Expense Management Software for Small Business

The 8 Best Travel and Expense Management Tools for Business

Explore the full directory of all other tools

Sage Expense Management

Rydoo

Pleo

Centime

Ramp

Wellybox

Volopay

TripLog

Travelbank

Paychex Expense Management

Harvest

Expensya

Emburse

Airbase

AI Receipt Scanner for Small Business

Expensify

Brex

FileCenter Receipts

Soldo

Shoeboxed

Klippa

Foreceipt

Everlance

Abukai